During the membership drive we asked for volunteers to help with on the various committees and we had a terrific response. An active, connected community is safer and more fun.

Directory and Membership Drive Committee

The 2008-09 Civic Association membership drive exceeded our expectations. This was the first time we attempted a joint association drive and we are happy to report a close to 75% membership rate for each neighborhood! In joining, residents paid a $15 membership fee. Thanks go to them and to the many residents who made additional contributions above the $15 membership fee. And though one couple wishes to remain anonymous, we would be remiss if we didn’t gratefully acknowledge their very generous $500 donation! When contacted, they simply said, “Some people donate their time… [we] don’t have that to give, but we want to give this for whatever the association needs.” Many, many thanks for your support.

Everyone should have received a directory by now. If not, contact Molly Sharkey.

Holiday Committee

Our street signs looked quite festive for the holidays; thanks go to the Holiday Decorations volunteers, including the new members and members who have done this for years in Surrey Square. Thanks also for the help of past members who shared their expertise.

Social Committee and Youth Volunteers

These committees together produced a truly great Fall Festival. Neighbors of all ages, from the 2 week old Michalelango grandchild to several original homeowners, gathered in the pool parking lot for lunch, a hay hunt, scarecrow making and face painting.

K.I.D.S.

Ongoing thanks to our Key Information Distribution System, that is, the kids who volunteer. They have distributed numerous flyers and newsletters. Some kids have done this for years---you know who you are---Thank You.

Hospitality Committee

We need to expand this group and improve awareness of new neighbors and other local happenings. We wish to welcome new neighbors but need to
know about them. Please contact Rhonda Shoemaker in Olde Forge or Molly Sharkey if you can help.

Landscape Committee

This committee will reactivate in a couple of months when winter ends. Be sure to notice the new mulch and well-tended neighborhood entry.

Transition Committee

This group successfully worked themselves out of a job. They met several times, reviewed the old bylaws and made recommendations for the
new ones. Thank you for a job well done.

Neighborhood Watch

Neighborhood Watch continues to be one of the most important areas for volunteers. We can always use more
volunteers. Please contact Paula McKinley or Jim Giammo if you can contribute a couple of hours every 7-8 months.

Please join us for a Special Civic Association Meeting, Tuesday, December 16, 2008 at 7:30 PM.

Lord of Life Church, on Guinea Road past Safeway, in the meeting room.

It's time to make the Olde Forge - Surrey Square Civic Association official, and vote on necessary changes to the bylaws.  The Transition Committee will present their recommendations. The key issues are the composition and duties of the board members.   See Molly Sharkey for a full copy of proposed bylaws, or look for them on this website under Civic Association Organization.

The proposed changes are provided below:

 

BYLAW TWO—PURPOSES AND OBJECTIVES

The purposes and objectives of the association are as follows:

(a)    To promote the civic interest and the general welfare of Olde Forge and Surrey Square and to participate in civic matters in Fairfax County.

(b)   This association shall not engage in political activity or pursue political purposes of any kind or character.

(c)    Upon dissolution, under the Internal Revenue Code of the United States, the assets of this association may be distributed only to Sec. 501 (c) (3) charitable organizations or Sec. 501 (c) (4) social welfare organizations located in Fairfax County, Virginia.

BYLAW SIX—OFFICERS

 (a)           Officers: The officers of the association shall be a president, a first vice president, a second vice president, a treasurer, and a secretary. The vice presidents shall not reside in the same neighborhood. All officers must attend or be represented at the annual meeting. Board meetings shall be attended by at least three of the five members. All officers shall report to the president.

(b)          Qualifications and Method of Election.  The officers shall be members of the association, shall serve as directors, and shall serve for a term of two years or until their successors are elected.

(c)           President.  The president shall preside at all meetings of the association and of the board of directors at which he/she is present, shall exercise general supervision of the affairs and activities of the association, shall assist the Communication, Neighborhood Watch and Membership committee chairpersons in order to maintain comprehensive communication with the Association, shall pre-approve all disbursements of association funds, and preside over and may serve as a member ex officio of all standing committees. 

(d)          First Vice President. The first vice president shall focus on assisting the president in the ongoing operations of the association to include supporting the Landscape, Hospitality, Holiday, Social, Volunteers, Outreach and KIDS committee chairpersons and managing special projects/events. He/she shall assume the duties of the president during any absence of the president.

(e)             Second Vice President. The second vice president shall focus on representation

       to and relations with the larger community of Government and other organizations

He/she shall maintain contact with the District Supervisor and staff to include attending Braddock District meetings and facilitating the distribution of this information to the association via the Communication Committee. The second vice president shall co-ordinate the annual trash pick-up and assumes the duties of the president during any concurrent absence of the president and first vice president.   

(f)          Treasurer. The treasurer shall receive all corporate funds, keep them in a bank

approved by the board of directors, disburse funds, co-chair the membership drive and maintain official records.

(g)           Secretary. The secretary shall maintain the official records of the Association. He/she shall record the minutes of the association meetings, submit them to the President for approval, track actions enacted by the meeting attendees, and co-chair the committee charged with annual production of the Olde Forge --Surrey Square Association directory.

 

 

 

JOIN THE OLDE FORGE - SURREY SQUARE CIVIC ASSOCIATION!

Neighbors will be knocking on your door soon to ask you to join the Olde Forge - Surrey Square Civic Association. Why should you join? There are many reasons! Read more to see them...

The Civic Association will:

SAVE YOU MONEY -- Use these two items and save more than the $15 dues:

  • Annual Neighborhood Clean-up: Free trash pickup of large items and junk
  • Reduced Group Rate for Trash: $69 per quarter / $23 per month

ENHANCE OUR COMMUNITY

  • Neighborhood Directory with local map with house numbers
  • Youth Services Directory
  • Political Representative contact information
  • Neighborhood Business Directory
  • Newsletter
  • New Neighbor Welcome

PROVIDE STRONGER COLLECTIVE VOICE

  • Improve our neighborhood parks
  • Maintain neighborhood Metrobus service
  • Maintain house values through the Braddock District Council

PROVIDE FUN

  • Fall Festival
  • National Night Out
  • Holiday Decorations
  • More events as we grow!

The Olde Forge - Surrey Square Civic Association Membership Drive starts August 5th, 2008.

Neighbors will be knocking on your door to describe the membership benefits and collect your $15 dues. Stay tuned for more information! 

The Transition Committee for Olde Forge-Surrey Square Civic Association held their first meeting July 1st. Five residents from Olde Forge ( Rhonda Shoemaker, Kathy Augustine, Karen Plummer, Randy Price and Dorothy Firsching ) and five from Surrey Square (Rob Wood, Patty Bass, Bonnie Baldwin, George Klein and Molly Sharkey) attended. Topics included how to implement an expanded membership drive and neighborhood directory, the role of block captains and other volunteers and Neighborhood Watch. The next meeting will primarily address recommendations for the new bylaws.